Accounts Receivable

Thermofab Plastics, Thermoforming, Forza Business Park

Summary/Objective:

The Accounts Receivable Clerk is responsible for:

• Managing the full accounts receivable cycle—including invoicing, collections, payment application, and account reconciliation.
• This role ensures revenue is recorded accurately and collected timely, supporting strong cash flow and financial accuracy.
• The ideal candidate is organized, proactive, and skilled at maintaining positive customer relationships while enforcing company payment terms.

Key Responsibilities

• Generate, process, and distribute customer invoices with accuracy, ensuring compliance with company policies and contractual terms.
• Apply customer payments in a timely and accurate manner, reconciling daily cash receipts and resolving any discrepancies.
• Monitor outstanding accounts, maintain AR aging reports, and proactively follow up with customers on overdue balances.
• Maintain consistent communication with customers regarding billing inquiries, account status, and payment arrangements.
• Investigate and resolve invoice disputes, short payments, unapplied cash, and other irregularities by coordinating with sales, shipping, and internal departments.
• Perform regular reconciliations of customer accounts to ensure accuracy and integrity of financial data.
• Prepare credit memos, adjustments, and account corrections as needed.
• Support the month-end close process by providing aging reports, account analyses, and AR-related schedules.
• Collaborate with internal teams to ensure accurate customer setup, pricing, terms, and billing requirements.
• Maintain organized and compliant document filing systems for invoicing, payments, and account correspondence.
• Escalate collection concerns promptly to management and recommend action plans for high-risk accounts.
• Contribute to continuous improvement efforts by identifying opportunities to streamline AR workflows and enhance operational efficiency.