Administrative Assistant/Otay

Join an exciting and fast pace environment focused on customer and team member success. We are the people who roll up our sleeves and do the work to build a better world.

The Executive Assistant plays an integral role within the department.

Responsibilities include:

• Calendar management for multiple directors and their direct reports
• Coordination of meetings across global teams
• Create and distribute communications to large global team through various media channels
• Coordinate a seamless onboarding experience for new team members in department (s)
• Create, plan and execute engagement program to ensure optimal team experience
• Plan and coordinate department level events (e.g. team building events, retirements, parties, and conferences)
• Own & manage office space assignment and associated tasks
• Make department purchases as required
• Travel: Coordinate travel arrangements, including flights (private & commercial - booking &
• check-ins), hotels, and car rentals for executives and candidate interviews
• Expenses: Oversee, analyze and process business invoices and expense reports
• Communication: Compose correspondence and e-mails. Proofread documents.
• Phone: Screen calls in a professional and courteous manner; transcribe voicemail messages