Quality Documentation Assistant

Position Objective

To efficiently manage and maintain the quality management system documentation, ensuring accuracy, accessibility, and regulatory compliance to support smooth operations and consistent quality.

Key Responsibilities

• Maintain and update quality documentation, including manuals, procedures, work instructions, and records.
• Manage document version control and ensure proper approval workflows.
• Prepare and provide documentation required for internal, external, and customer audits.
• Track document changes, ensuring traceability and compliance with applicable regulations.
• Distribute approved documents to relevant departments and ensure controlled access.
• Train personnel on the proper use and handling of quality documents.
• Organize and maintain physical and electronic files in an orderly and accessible manner.
• Generate periodic reports on documentation status and trends for continuous improvement.
• Ensure documentation meets regulatory and normative requirements (ISO, customer, etc.).
• Support continuous improvement projects and quality management system implementation.
• Collaborate with other departments to ensure documents accurately reflect established processes.